Our Support & Services
Company-side recruitment admin, status-of-residence applications, and Registered Support Organization services, with clearly divided roles.
A. Foreign-Worker Hiring & Acceptance Readiness Review
- Review of the intended job duties
- General overview of the applicable programs
- General check of Specified Skilled Worker fields and task categories
- Organizing headcount, timeline, and cost
- Review of the company's acceptance structure
- General check of the structures and requirements needed as an accepting organization
- Organizing a domestic vs. overseas hiring approach
Individual determinations of status-of-residence eligibility, filing strategy, and required documents are not part of this review; a certified administrative scrivener office handles them separately as needed.
B. Recruitment Process Outsourcing (Administrative)
- Design of the recruiting workflow
- Drafting of job-description originals
- Support for posting/updating on job platforms (assisting operation under the company's own name and account)
- Application intake (receiving, organizing, and recording applications that arrive at the company's own intake channel)
- Standardized correspondence to applicants (under the company's name, conveying decisions made by the company)
- Checking for missing documents
- Formal checks against criteria set by the company
- Mechanical scheduling of interviews
- Tracking of selection status
- Guidance on and collection of onboarding documents
- Monthly progress reports
Applications are directed to the company's own channel (its email address / platform account). Decisions on hiring, evaluation of candidates, matching with job openings, and determination of working conditions are made by the recruiting company or a licensed employment placement agency.
C. Coordination with Licensed Placement Agencies
- Organizing the job requirements
- Serving as the point of contact with the placement agency
- Managing the hiring schedule
- Handoff to status-of-residence applications after hiring
- Handoff to Registered-Support services after hiring
Sourcing, selection, recommendation of candidates, and matching with job openings are carried out by our partner agencies that hold a licensed (fee-charging) employment placement license.
D. Status-of-Residence Application Support
- Specified Skilled Worker
- Engineer / Specialist in Humanities / International Services
- Intra-company Transferee
- Certificate of Eligibility (COE) application
- Change of status of residence
- Extension of period of stay
- Preparation of the company-side application materials
- Handling of additional documents and explanatory statements
Certified administrative scrivener work relating to status-of-residence applications is undertaken by a partner Gyoseishoshi office.
E. Registered Support Organization Services
- Pre-departure / pre-employment guidance
- Support on arrival in Japan
- Help getting started with housing, bank accounts, mobile phones, etc.
- Life orientation
- Guidance on Japanese-language learning opportunities
- Consultation and complaint handling
- Regular interviews
- Preparation of support records
- Management of filings to government authorities
- Retention support after hiring
Periodic filings are, in principle, made once a year (submitted each year between April 1 and May 31); regular interviews are held every three months. Please confirm the current frequency and forms on the Immigration Services Agency's official website.
F. Support for Transition from Technical Intern Training to Specified Skilled Worker
- Confirming the technical-intern-training completion date
- Checking the feasibility of transition to Specified Skilled Worker
- Confirming how the occupation/tasks map to Specified Skilled Worker fields
- Confirming test exemption or the need to sit for tests
- Review of employment conditions
- Change-of-status application
- Transition to Registered-Support services
Pricing
Provisional pricing. All prices exclude tax. Formal pricing is provided in a written quotation.
| Category | Service | Guide price | Notes |
|---|---|---|---|
| Consultation | First 30-min online consultation | Free | For companies |
| Assessment | Web quick assessment | Free | General guidance |
| Assessment | Hiring & acceptance readiness review | From ¥100,000 / company | Review of duties, conditions, internal & support structures. Report + online briefing |
| Assessment | On-site (factory) readiness review | From ¥150,000 + travel | On-site check, report, improvement proposals |
| Hiring Setup | Recruiting launch & operations design | From ¥150,000 / company | Job design, hiring flow, templates |
| RPO | Recruitment admin outsourcing — Light | From ¥100,000 / month | 1 role, up to 20 applicants, up to 10 hrs/mo |
| RPO | Recruitment admin outsourcing — Standard | From ¥200,000 / month | 3 roles, up to 50 applicants, up to 20 hrs/mo |
| RPO | Recruitment admin outsourcing — Custom | From ¥300,000 / month | Multiple sites / high-volume hiring |
| Job Posting | Job-description drafting support | From ¥50,000 / role | Final approval by the company required |
| Translation | Translation of job / employment-condition docs | From ¥20,000 / doc / language | Depends on length and technicality |
| Interpreting | Online interpreting, up to 90 min | From ¥25,000 / session | Based on Chinese |
| Interpreting | On-site interpreting, half day | From ¥50,000 + travel | About 3 hours |
| Interpreting | On-site interpreting, full day | From ¥80,000 + travel | Up to 8 hours |
| Residence Status | SSW COE — overseas hire | From ¥150,000 / person | Surcharge for complex fields |
| Residence Status | Change to SSW | From ¥130,000 / person | From technical intern training, etc. |
| Residence Status | SSW renewal | From ¥80,000 / person | From ¥100,000 if a job change is involved |
| Residence Status | Same company, 2nd person onward | ¥100,000–120,000 / person | For simultaneous, identical cases |
| Initial Support | Domestic change, no relocation | From ¥100,000 / person | Briefing, contract, life-startup support |
| Initial Support | Domestic change, with housing help | From ¥150,000 / person | Housing costs, etc. at actual cost |
| Initial Support | New entry from overseas | From ¥200,000 / person | Pre-arrival, entry, life-startup support |
| Registered Support | Standard support fee, 1–4 people | ¥30,000 / month / person | Standard language / region |
| Registered Support | 5–9 people | ¥27,500 / month / person | Same workplace / language |
| Registered Support | 10 people or more | From ¥25,000 / month / person | Individual quote |
| Program Transition | Transition review (TIT→SSW), 1–3 people | From ¥100,000 / company | Includes a summary table and transition plan |
| Program Transition | Transition review, 4–10 people | From ¥150,000 / company | Surcharge for multiple occupations |
| Ikusei Shuro | Online transition-preparation review | From ¥100,000 / company | Program & structure review |
| Ikusei Shuro | On-site visit, report, improvement proposals | From ¥200,000 / company | Does not include supervising-support work |
About the division of roles
Employment placement is contracted and carried out by our partner licensed (fee-charging) employment placement agencies. Certified administrative scrivener work for status-of-residence applications is undertaken by a Gyoseishoshi office. Toyo Shoji LLC provides recruitment process outsourcing (administrative support), development of foreign-worker acceptance structures, and Registered Support Organization services.
Notes on pricing
- Placement fees for employment placement are a separate contract and separate charge with the partner licensed placement agency, based on that agency's own fee schedule (amounts are not published on this site).
- All prices are exclusive of consumption tax.
- Fees are quoted individually depending on scope, headcount, region, and languages.
- Out-of-pocket costs (interpreting, translation, transport, travel, etc.) and fees payable to government authorities are charged separately.
- Formal pricing is provided in a written quotation.
From Inquiry to Onboarding
We proceed with the roles of Toyo Shoji, the Gyoseishoshi office, the placement agency, and the recruiting company kept distinct.
- STEP 1
Inquiry
- STEP 2
Free hearing
- STEP 3
Review of duties, headcount, acceptance structure
- STEP 4
Proposal on feasibility and hiring method
- STEP 5
Presentation of scope, role division, and quotation
- STEP 6
Contract conclusion
- STEP 7
Finalizing job terms; coordination with a licensed placement agency
- STEP 8
Selection and hiring decision by the company
- STEP 9
Status-of-residence application by a Gyoseishoshi
- STEP 10
Onboarding preparation and life-startup support
- STEP 11
Ongoing support by the Registered Support Organization
Partnership for Licensed Placement Agencies
To foreign-worker placement agencies: you can hand off post-hire residence applications and registered support to us.
Who this is for
- Companies holding a licensed (fee-charging) employment placement license
- Recruitment-information providers and other foreign-jobs site operators with the proper licenses, notifications, and operating structures
- Companies that hold the license and introduce foreign workers
- Licensed placement agencies with overseas talent networks
- Licensed placement agencies wishing to outsource post-hire immigration procedures and living support
Partnership benefits
- Support in reviewing the recruiting company's acceptance structure
- Status-of-residence applications by a Gyoseishoshi
- Ongoing post-hire support as a Registered Support Organization
- Chinese-language support
- Support with hiring and onboarding admin based on the recruiting company's decisions
- The agency can focus on candidate sourcing and placement work
- Enables a joint proposal to the recruiting company that clearly delineates placement, immigration, and support roles
Division of roles
Placement agency
- Candidate sourcing
- Job-seeker intake
- Candidate selection
- Matching with job openings
- Recommendation to the recruiting company
- Condition negotiation
Toyo Shoji
- Company-side recruiting admin
- Onboarding preparation
- Registered support
- Support liaison with the company
Gyoseishoshi office
- Status-of-residence applications
- Preparation of immigration submissions
- Application filing on behalf
Foreign-Worker Employment Check
A quick check for company representatives. It is not a definitive legal determination — it is for direction-finding and inquiry.
Answer 11 questions to see a rough direction for foreign-worker employment. Your input is not stored for the assessment alone.
Technical Intern Training & Ikusei Shuro
Prepare for the transition from technical intern training to Specified Skilled Worker and Ikusei Shuro.
Key points
- The Technical Intern Training program is being reorganized into the Employment for Skill Development (Ikusei Shuro) program.
- The Ikusei Shuro program is scheduled to take effect in April 2027.
- Technical intern trainees are not automatically converted to Ikusei Shuro.
- Transitional measures apply to the current Technical Intern Training program.
- In some cases, transition from Technical Intern Training to Specified Skilled Worker is possible.
- The occupation/tasks, skills-evaluation test, and Japanese-language test need to be confirmed.
- Ikusei Shuro requires preparation for worker development, skills, Japanese ability, transfer handling, and more.
- You will need to organize your contract with the current supervising organization, trainees' completion dates, and a transition plan.
How we help
- Listing of technical intern trainees and their completion dates
- Assessment of transition feasibility to Specified Skilled Worker
- Confirmation of target fields and task categories
- Change-of-status applications
- Switch to Registered-Support services
- Company-readiness review for the Ikusei Shuro program
- Development of the foreign-worker employment structure
Please note
Supervision, brokering of the establishment of employment relationships, and supervising-support services under Ikusei Shuro are handled by a Supervising Support Organization licensed under the Ikusei Shuro Act. At present, Toyo Shoji LLC provides transition preparation, acceptance-structure development, transition to Specified Skilled Worker, status-of-residence applications, and registered support.
Contact
This form is exclusively for companies employing foreign nationals and partner businesses.
This is not a form for job placement or job-seeker applications.
Uploading resumes, residence cards, CVs, or similar documents is not supported.
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